Creating, Saving And Opening A Document In MS Word

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Creating a Document

  1. Open Microsoft Word: Start by launching Microsoft Word from your computer’s start menu or desktop shortcut.
  2. Create a New Document:
    • From the Start Screen: When Word opens, you’ll see the start screen. Click on “Blank Document” to create a new document.
    • From the File Menu: If you are already in Word, click on “File” in the top left corner, then select “New” and click on “Blank Document.”

Saving a Document

  1. Save As:
    • First-Time Save: To save a new document for the first time, click on “File” in the top left corner, then select “Save As.”
    • Choose Location: Select the location where you want to save the document, such as “OneDrive,” “This PC,” or a specific folder on your computer.
    • Name the File: In the “File name” field, enter a name for your document.
    • Select File Format: Choose the file format (e.g., .docx, .pdf) from the dropdown menu if needed.
    • Save: Click the “Save” button to save your document.
  2. Save:
    • Quick Save: After the initial save, you can quickly save updates to your document by clicking the “Save” icon in the toolbar, pressing “Ctrl+S” (Windows) or “Command+S” (Mac), or selecting “File” > “Save.”

Opening a Document

  1. Open an Existing Document:
    • From the Start Screen: If you are on the Word start screen, click on “Open Other Documents” to browse and open a file.
    • From the File Menu: If you are already in Word, click on “File” in the top left corner, then select “Open.”
  2. Browse for the File:
    • Recent Documents: You can open a recent document by selecting it from the list of recent files.
    • This PC or OneDrive: Click on “This PC” or “OneDrive” to browse files stored locally or in the cloud.
    • Browse: Click on “Browse” to open a file explorer window where you can navigate to the location of your document.
  3. Select the File:
    • Go to the directory where your file is stored.
    • Select the document you wish to open..
    • Click the “Open” button to open the selected document in Word.

Summary

By following these steps, you can easily create, save, and open documents in Microsoft Word. These fundamental operations allow you to efficiently manage your Word documents and streamline your workflow.